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Advanced Functionalities in Onna

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In this article you will learn: 

Advanced Functionalities Available in Onna

Onna allows you to customize the experience your users have in your site by configuring functionality to meet your needs. There are several features Onna offers that you can enable or disable as needed. Below you will find a description of each advanced functionality feature we offer. 

  • Advanced Search
    When enabled, the advanced search feature allows you to build more complex search queries using specific fields. 
  • Source Hold
    Enabling the source hold feature allows you to put entire sources on legal hold or all sources that have been added by a specific user on legal hold.This means that, regardless of any retention policies set, information put on legal hold within Onna will remain in Onna until you decide to remove it. 
  • Versioning
    With versioning enabled anytime an updated version of the document is synced to Onna it will create a new version of that document in the version history. This does not apply to email sources.
  • Smart Alerts
    Smart alerts allow you to send notifications or label documents every time you get a match for search criteria.  The alert will be triggered by new data being added to your account that matches the criteria you set.
  • Contract Detection
    Apply a pre-built machine learning algorithm to identify potential contracts within your data set. For a more advanced contract identification solution, contact our professional services team. 
  • Preservation
    Preservations allow you to retain data pertaining to specific users while letting other data fall out of Onna through your normal retention settings. They act as a search across existing sources to gather data pertaining to the user's selected. Currently we support preservation for the following connectors: Slack Enterprise, Google Workspace, Quip Enterprise, and Microsoft Team Enterprise.
  • Tags
    Enabling tags allows users to add freeform metadata to label workspaces, sources, or files in Onna.
  • Custom Fields
    The custom fields feature allows users to add custom fields to workspaces and/or files to keep your data organized. Custom Fields are different from the tags in Onna as custom fields associate a value to a field, created by an admin or member with special permissions. 

 

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How to Enable Advanced Functionalities in Onna

Step 1

Navigate to the ‘Admin preferences’ page from the main menu (a). Then, click the ‘Configuration’ tab at the top of the screen (b).

 

 

Step 2

Once inside ‘Configuration’, click on the arrow next to ‘Advanced functionalities’ section (a) to see a list of advanced functionalities to choose from (b). Simply put a check mark in the box next to the features you’d like to enable. 

 

 

 

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