With Onna you can search across all your data and metadata. Search operators help you refine your searches and make the results more relevant.
With our search feature you can also rely on real-time syntax checks to confirm that the syntax of your query is correct. As you type your search queries correct syntax is underlined in green, while incorrect syntax is underlined in red.
This article provides a list of the available search operators and some tips on how to get the best results when you use them.
To search for |
Use the operator |
Example |
It’s also worth knowing |
An exact match of a term or phrase |
|
All documents containing the exact phrase |
❗ Avoid using single quotes |
Exclude results from search |
|
All documents that contain |
❗ This search operator is case-sensitive |
Terms together |
|
Searches for all data that contains both terms |
📔 In boolean, a white space is a substitute for
|
Non-exclusive terms |
|
Searches for data that contains only |
❗ This search operator is case-sensitive |
Specific file extensions |
|
|
📔 Watch out for shortened extensions. |
Data before a certain date |
|
Searches any data containing |
💚 Combine it with |
Data after a certain date |
|
Searches any data containing |
💚 Combine it with |
Terms near each other |
|
Searches any data containing the terms |
❗ |
Attachments |
|
Searches for attachments containing the terms |
|
Archived data |
|
Searches all data that has been deleted in your source application but has been archived by Onna and that contains the terms |
❗ This search operator only works if you’re syncing your data using the auto-sync and archive mode, which is only available for some applications. |
Shared data |
|
Searches for data that is shared among users in your source application. |
❗ This search operator only works with our Slack Enterprise, Box Enterprise, and Dropbox Business connectors. |
Terms in titles or subjects |
|
Searches for data that has the term |
|
Now that you know about what search operators you can use, there are more ways to find data in Onna. For example, you can search using filters or using the advanced search.
FAQs
Can I combine search operators?
Yes, you can combine search operators. When you do, remember that parentheses, just as in math equations, define the order in which the query is processed. For example, stock AND (agreement OR purchase)
searches for all data that contains stock AND agreement
or stock AND purchase
.
Is the wildcard *
search operator supported?
The wildcard *
search operator only works with advanced search.
What generic file types are supported when using type:
?
You can find the full list of file types we support by expanding the search bar and looking at Type field. Some commonly used types are document
, pdf
, spreadsheet
, email
, conversation
, or presentation
. The other supported types are audio
, channel
, compressed
, database
, executable
, image
, internet
, programming
, publishing
, system
, ticket
, unprocessed
, vector
.