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Onna Export Fields

  • Updated

File Metadata:

  • Application Name: Name of the application that created the document

  • Author: Author of the file if available 

  • Company: Extracted from Microsoft Office Documents

  • Content-type: Type of file assigned by Onna (e.g. image, conversation, document)

  • Extension: File extension (such as .pdf, .jpg, .docx, etc)

  • File creation: Date that the file was created (Email sent date)

  • File last modified: Date the file was last modified (Received on date for emails)

  • Filename: Original File Name of the Resource

  • File size: Size of the file in bytes

  • File title: Title of the file

  • MD5 hash: MD5 Hash of the file

  • Other document metadata: Other Metadata that may be available for the file, in JSON format

  • Processing exceptions: Any exceptions from the processing of the record


Source Metadata 

  • Exception: Any exceptions from the processing of the record

  • Folder Path: The original folder of an email message (Exported to the Origin_Folder_Path column) 

  • Last modified in source: Last Modified Date of the Resource in the Original Source, if available and applicable

  • List of creators in source: The source accounts responsible for making the resource

  • List of modifiers in source: The source accounts responsible for modifying the resource

  • List of users collected for: The source account who caused the file to be collected

  • Other source metadata: Other Metadata that may be available for the file from the Datasource, in JSON format

  • Synced folder or label ID in source: Name of folder or label where file is located

  • Synced folder or label in source: Folder or label where file is located. Examples include channel IDs where Slack conversations are located or folders within Dropbox or Google Drive

  • URL to original file: URL path where the file is located

Other metadata

  • Custom Fields - Custom field values that were populated in Onna

  • Detected Language - Detected language used within the file

  • NIST file - Detects low-value files for e-discovery purposes. Can be true or false. If true the file is considered irrelevant to e-discovery.

By Source

Confluence

  • Ancestors of a file - Parent pages associated with the file

  • Labels - List of label keywords associated with the Space or file

  • Space ID - Text identifier field used to identify the Space

  • Space Name - Name of the Space

  • Space Type - Type to help categorize the Space. Examples include global or personal.

Contract

  • Amount

  • Amount currency

  • Approvers

  • Clean contract

  • Comments

  • Contract number

  • Contract origin

  • Contract owner

  • Contract requested

  • Contract requestor

  • Contract status

  • Contract subtype

  • Contract type

  • Deal summary

  • Departments

  • Engagement type

  • External party

  • First expiration notification

Conversation (used for Hangouts, Slack)

  • Conversation ID - ID of the conversation from the source platform

  • Conversation Name - Name of the conversation from the source platform at the time of collection.

  • Conversation Type -Type of conversation from the source platform (channel, group, DM, MPIM)

Slack Single Message (Slack)

  • Attachment IDs - Slack attachment IDs for the message

  • Family message ID - Message-ID of the message that starts a thread in slack, set for the starting message and replies

  • Have edits - Boolean of whether edits were made to the message (requires retention on edits)

  • Has deletes - Boolean of whether the message was deleted (requires retention of delete)

  • Message date - Date/time of the message

  • Message-ID - Unique Message-ID for the message in slack

  • Parent Message ID - Message-ID of the message that starts a thread in slack, set for only the replies;  Also set for forwarded messages

  • Reply IDs - Set for parent message, the reply IDs (Soon to be deprecated)

  • Sender ID - User ID of sender

  • Sender Name - Username of the sender

Email (used for Gmail, IMAP, MS Outlook)

  • Date sent - The date when an email was sent

  • Email BCC - Blind carbon copy email name/address recipient(s)

  • Email CC - Carbon copy email name/address recipient(s)

  • Email from - Email name/address that sent the email

  • Email to - Email name/address recipient(s)

  • Email ID - Text key field used to identify the email. Not available in Gmail.

  • Email Subject - Subject text of the sent email

  • Important - Severity level to prioritize emails, applies to email conversations

  • Starred - Marker to identify important emails applies to individual email messages

File Data

  • Description - Value associated with the document's comments field

  • Effective Date - Date that defines when the document is considered effective or active

  • Expiration Date - Date that defines when the document is considered expired or inactive

  • Tags - List of tag values associated with the document

  • Title - Title of the file

Folder 

  • Parent Folder - parent folder of the resource

  • Path to original file - folder path/directory to the file

  • Revision

Jira

  • Project Key - Text identifier field used to identify the project

  • Project Name - Name of the project

  • Project Type - Type to help categorize the project. Examples include software, business, or service desk

Message List (used for Slack)

  • Provides a list of users of who sent an emoji reaction for a Slack message

  • Contains the following fields:

    • ID - timestamp of when the message was sent

    • Author - field will list user ID, name, and email address of the user who sent the message

    • Reaction- reactions for the message

      • Users - Slack users who reacted to the message (field will list user id and name)

      • Total reactions - sum of the emoji reaction used for the message

Timestamp and author for messages with no reactions are still listed.

 

Related Users (used for Hangouts, Slack, Quip)

  • Provides a list of related users that are associated with the conversations or comments

  • Contains the following fields:

    • id: user id

    • name: display name

    • user types:

      • active: user sent a message that day

      • member: indicates user was in that channel

      • mention: mentioned that day

  • An example with two entries: [{'id': 'A12B3456CD', 'name': 'Jane Doe', 'user_types': ['member']}, {'id': 'USLACKBOT', 'name': 'Slackbot', 'user_types': ['active', 'member']}]

When exporting metadata for ‘Related users’ instead of getting one column of data that includes all related users, you are now able to separate metadata for related users into separate columns for Members, Active members, and/or Mentioned members on the 'Export configuration: Package' page. Please note that this feature is only available in Slack and Teams.It is also only available when you’re not exporting single messages.

 

Slack Enterprise

  • Workspace ID - Text identifier field used to identify the workspace

  • Workspace Name - The name of the Slack group's workspace

Workplace

  • Workspace conversation ID - Numerical value to identify the post

  • Workplace conversation name - The message text of the user's post

  • Workplace conversation type - Categorizes the post. Examples include status, link, video, photo

XTag

  • List of XTags - Tag or label is given to an email file (e.g. Gmail)

Zendesk

  • Ticket ID - Numerical value to identify the ticket

  • Ticket Name - Name of the ticket

  • Ticket Type - Categorizes the ticket

  • Ticket Status - Describes the status of the ticket

  • Ticket Responsible - Person assigned to the ticket

  • Ticket Requester - Person who requested the ticket

  • Ticket Priority - The ticket severity level. Examples include normal, high, urgent.

  • Organization - A collection of your users

  • Group Membership - Group the ticket belongs to

  • Tags - List of tag keywords associated with the ticket

 

 

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