File Metadata:
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Application Name: Name of the application that created the document
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Author: Author of the file if available
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Company: Extracted from Microsoft Office Documents
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Content-type: Type of file assigned by Onna (e.g. image, conversation, document)
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Extension: File extension (such as .pdf, .jpg, .docx, etc)
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File creation: Date that the file was created (Email sent date)
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File last modified: Date the file was last modified (Received on date for emails)
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Filename: Original File Name of the Resource
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File size: Size of the file in bytes
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File title: Title of the file
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MD5 hash: MD5 Hash of the file
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Other document metadata: Other Metadata that may be available for the file, in JSON format
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Processing exceptions: Any exceptions from the processing of the record
Source Metadata
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Exception: Any exceptions from the processing of the record
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Last modified in source: Last Modified Date of the Resource in the Original Source, if available and applicable
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List of creators in source: The source accounts responsible for making the resource
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List of modifiers in source: The source accounts responsible for modifying the resource
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List of users collected for: The source account who caused the file to be collected
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Other source metadata: Other Metadata that may be available for the file from the Datasource, in JSON format
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Synced folder or label ID in source: Name of folder or label where file is located
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Synced folder or label in source: Folder or label where file is located. Examples include channel IDs where Slack conversations are located or folders within Dropbox or Google Drive
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URL to original file: URL path where the file is located
Other metadata
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Custom Fields - Custom field values that were populated in Onna
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Detected Language - Detected language used within the file
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NIST file - Detects low-value files for e-discovery purposes. Can be true or false. If true the file is considered irrelevant to e-discovery.
By Source
Confluence
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Ancestors of a file - Parent pages associated with the file
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Labels - List of label keywords associated with the Space or file
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Space ID - Text identifier field used to identify the Space
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Space Name - Name of the Space
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Space Type - Type to help categorize the Space. Examples include global or personal.
Contract
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Amount
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Amount currency
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Approvers
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Clean contract
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Comments
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Contract number
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Contract origin
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Contract owner
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Contract requested
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Contract requestor
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Contract status
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Contract subtype
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Contract type
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Deal summary
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Departments
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Engagement type
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External party
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First expiration notification
Conversation (used for Hangouts, Slack)
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Conversation ID - ID of the conversation from the source platform
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Conversation Name - Name of the conversation from the source platform at the time of collection.
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Conversation Type -Type of conversation from the source platform (channel, group, DM, MPIM)
Slack Single Message (Slack)
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Attachment IDs - Slack attachment IDs for the message
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Family message ID - Message-ID of the message that starts a thread in slack, set for the starting message and replies
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Have edits - Boolean of whether edits were made to the message (requires retention on edits)
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Has deletes - Boolean of whether the message was deleted (requires retention of delete)
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Message date - Date/time of the message
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Message-ID - Unique Message-ID for the message in slack
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Parent Message ID - Message-ID of the message that starts a thread in slack, set for only the replies; Also set for forwarded messages
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Reply IDs - Set for parent message, the reply IDs (Soon to be deprecated)
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Sender ID - User ID of sender
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Sender Name - Username of the sender
Email (used for Gmail, IMAP, MS Outlook)
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Email BCC - Blind carbon copy email name/address recipient(s)
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Email CC - Carbon copy email name/address recipient(s)
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Email from - Email name/address that sent the email
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Email to - Email name/address recipient(s)
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Email ID - Text key field used to identify the email. Not available in Gmail.
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Email Subject - Subject text of the sent email
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Important - Severity level to prioritize emails, applies to email conversations
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Starred - Marker to identify important emails applies to individual email messages
File Data
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Description - Value associated with the document's comments field
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Effective Date - Date that defines when the document is considered effective or active
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Expiration Date - Date that defines when the document is considered expired or inactive
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Tags - List of tag values associated with the document
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Title - Title of the file
Folder
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Parent Folder - parent folder of the resource
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Path to original file - folder path/directory to the file
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Revision
Jira
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Project Key - Text identifier field used to identify the project
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Project Name - Name of the project
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Project Type - Type to help categorize the project. Examples include software, business, or service desk
Message List (used for Slack)
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Provides a list of users of who sent an emoji reaction for a Slack message
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Contains the following fields:
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ID - timestamp of when the message was sent
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Author - field will list user ID, name, and email address of the user who sent the message
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Reaction- reactions for the message
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Users - Slack users who reacted to the message (field will list user id and name)
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Total reactions - sum of the emoji reaction used for the message
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š Timestamp and author for messages with no reactions are still listed.
Related Users (used for Hangouts, Slack, Quip)
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Provides a list of related users that are associated with the conversations or comments
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Contains the following fields:
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id: user id
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name: display name
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user types:
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active: user sent a message that day
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member: indicates user was in that channel
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mention: mentioned that day
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An example with two entries: [{'id': 'A12B3456CD', 'name': 'Jane Doe', 'user_types': ['member']}, {'id': 'USLACKBOT', 'name': 'Slackbot', 'user_types': ['active', 'member']}]
Slack Enterprise
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Workspace ID - Text identifier field used to identify the workspace
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Workspace Name - The name of the Slack group's workspace
Workplace
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Workspace conversation ID - Numerical value to identify the post
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Workplace conversation name - The message text of the user's post
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Workplace conversation type - Categorizes the post. Examples include status, link, video, photo
XTag
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List of XTags - Tag or label is given to an email file (e.g. Gmail)
Zendesk
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Ticket ID - Numerical value to identify the ticket
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Ticket Name - Name of the ticket
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Ticket Type - Categorizes the ticket
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Ticket Status - Describes the status of the ticket
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Ticket Responsible - Person assigned to the ticket
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Ticket Requester - Person who requested the ticket
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Ticket Priority - The ticket severity level. Examples include normal, high, urgent.
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Organization - A collection of your users
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Group Membership - Group the ticket belongs to
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Tags - List of tag keywords associated with the ticket